Top AI Tools for Writing Emails in 2024

Most of us write emails for something or the other. We use emails to communicate with relatives and friends or even to complain about something. Often, we have to pen emails to our seniors and colleagues at workplace or send to a customer or stakeholder.  There’re public awareness campaigns such as the ones we saw during the Covid-19 pandemic of 2020 and then we also have emails proliferating political agendas. 

Surely, you’ve also received some scam emails such as those promising millions of dollars in exchange of personal information. And, we apply for jobs or resign too, using emails. 

These facts aptly reveal the importance of emails in almost every sphere of our life. 

Though emails constitute an integral part of our life, a lot of people around the world aren’t confident about writing them. Or, they lack the skills to draft a perfect, killer email that could fetch the desired results. Sometimes, we wish that our emails were more powerful and could deliver the necessary impact.

Secrets of Writing an Email

Therefore, the common question that often comes to the mind: How do I write an impactful email? 

Actually, there’re several ways to write an effective email. One of them is to use available email templates or text that’s readily available online and customize them for our needs. The second is to get someone to write an email and copy their style in future correspondence. The third is to develop own vocabulary and writing skills to create killer emails that deliver the desired results.

If all these seem impractical or unworthy of consideration, you could leverage the easiest way to write emails: by using AI tools for writing emails.

Reasons to Use AI Tools for Writing Emails

Personally, I write and edit own emails. However, this is due to two facts: I’ve decades of experience in writing emails and secondly, as a journalist and author, it’s easier for me to write meaningful and impactful emails in a jiffy. 

This isn’t possible for some of us. Hence, you can leverage the power of AI tools for writing emails.

Here’re some genuine reasons to use AI tools for writing emails.

• Human attention span is just between eight seconds to 14 seconds depending on the demographics. Hence, your email has to grab the attention of the intended reader within such a small window of time.
• Emails that aren’t written properly or carry improper subject lines usually end up in the Spam folder of the receiver.
• Incorrect use of language can cause misunderstandings or convey an unintended message.
• Short emails are more likely to be read by clients, stakeholders, recruiters, seniors and colleagues. Longer emails are usually read only by relatives and friends that matter.
• Use of impactful language could change the outcome of your email marketing campaigns or offers made to specific groups of persons.
• An email is a representative of sorts of your personal knowledge about something, business etiquette and vocabulary. People such as customers and recruiters often form their first impression about a product or yourself based on the way you word an email.
• You could face the proverbial ‘Writer’s Block’ while drafting an email. This could prove detrimental to your career, job hunt or marketing goals due to inadvertent delays in sending an email.
• An AI tool could help effectively blend facts, figures and other motley details in your email while keeping them interesting to ensure enhanced engagement.

These and more reasons make it imperative to use AI tools for writing emails that could help at your workplace or during job hunts. These AI tools could elevate your emails to an entire new paradigm and prove more effective.

Top AI Writing Tools for 2024

Therefore, if you’re one of those wishing to write interesting, engaging and impactful emails for any purpose, I suggest that you consider any of these AI tools. Some of these AI tools are actually Large Language Models or LLMs. Meaning, they can help you write a superb email using their extensive knowledge. Others are basic tools that could help you create email messages.

Grammarly Business with AI

Grammarly is primarily an online resource that helps improve your English language writing. In recent weeks, they have upgraded the resource by embedding AI. Grammarly Business with AI is one such an AI tool that could help you draft superb emails for various business purposes such as sales and marketing, team collaboration, seeking funding, customer and media outreach and customer care, among others. Grammarly Business with AI comes for a subscription but you can use it’s free trial versions by simply signing up with your email ID.

ChatGPT-3.5

ChatGPT-3.5 is the frontrunner of all AI tools for public use. This is a free resource while upgrades cost $20 per month. Though ChatGPT-3.5 isn’t specifically an AI tool for writing emails, it can prove very effective for the purpose. ChatGPT-3.5 works on simple text prompts. You can ask ChatGPT-3.5 to suggest email subject lines and also for the draft by keying in details such as intended receivers and details about the email content. You can further refine these drafts by adding more content specific to the email. ChatGPT-3.5 can also create emails based on specific word counts.

Hipper.AI

Hipper.AI is a wonderful AI tool for writing emails if you’re in business, sales and marketing. This is a professional AI tool and hence you can use its full features only with a paid subscription. You can leverage the power of Hipper.AI for finding emails to generate leads for your sales and marketing campaigns or even customer care. Furthermore, it’s very useful to create and send emails for “cold outreach,” meaning persons or leads that you wish to target for sales and marketing but aren’t on your email list. Hipper.AI is also useful for tracking your email performance.

Gemini AI

Gemini AI is a free resource from Google and is also a LLM. Gemini AI is an AI tool that could help you with lots of stuff including writing emails. You can give simple text prompts and specify the type of language you wish to use such as professional, creative, serious and more to give a personalized tone to the email. Furthermore, you can ask Gemini AI to write the full text of an email by specifying the purpose. It’s also possible to create emails in various foreign and regional languages using Gemini AI but you will have to check these for any errors or wrong meanings. Though a superb AI tool for writing emails, it can often commit inadvertent errors due to technical snags.

Painstitch.AI

Specially designed for marketers, Painstitch.AI could assist you in drafting superb emails for ‘cold calls’ and lead generation. You can also use this resource for finding various ways to write an email to clients and for customer care purposes. Its powerful AI engine offers suggestions on words and sentences as you draft emails. Or you could simply provide text prompts with details that should feature in the email and get valuable drafts that make your tasks simpler. Painstitch.AI is a pricey email writing AI tool but you can try the free version by signing up with your email ID. This email resource could also prove useful for team collaboration and other uses.

Copysmith.AI

Also for professional marketers and salespersons, Copysmith.AI is a wonderful AI tool for writing emails. Due to its various salient features, Copysmith.AI isn’t available free of cost. However, a free trial is on offer which you could try with limited features. Copysmith.AI can also prove handy while crafting emails for legal matters, medical issues and myriad others since it works on AI with word processing, according to needs of the user. You can use this AI resource to get suggested email headings, dividing longer emails into shorter portions, making emails reader-friendly and packing more punch in fewer words. It is an AI tool for professional purposes and combines lots of desirable features.

Shortly.AI

Shortly.AI has features that can help you to summarize long emails and other text content and summarize it for better comprehension and faster readability. Based on this content, Shortly.AI also drafts appropriate responses by email. It can provide a wide range of email related help including suggestions on subject line, paraphrasing and grammar as well as shortening longer emails to shorter and more concise ones. These features could help your emails to become reader-friendly as well as interesting and engaging while delivering the desired results. Shortly.AI can prove especially useful in job applications because it can condense and summarize job posts and roles and help draft and appropriate application.

Rytr.AI 

Rytr.AI is mainly promoted as a writing assistant for content writers, authors and digital marketers, among others. As the pronunciation of the brand name implies, it’s an AI tool that is meant for writers. However, it does come handy for writing emails with the help of AI. You can provide prompts and specify the tone in which you want the text to be written. Also, you can customize email and include specific points through proper prompts. It can condense longer emails to shorter ones with the help of its AI and can provide superb opening sentences for your message. Rytr.AI is also handy for checking and correcting grammar and punctuation in your email messages.

Wrap Up

Using AI tools for writing emails is certainly a good way to overcome your shortcomings in language and grammar, while helping with prompt and precise responses. Most AI tools that’re specially meant for email writing are paid resources and hence, you might not be able to take full advantage of their features with free trials. Therefore, read the features of every AI tool for email writing before subscribing or trying.

Ends.